CEO Executive Administrative Assistant in Franklin, TN at Acadia Healthcare

Date Posted: 8/9/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Franklin, TN
  • Experience:
    At least 5 year(s)
  • Date Posted:
    8/9/2019

Job Description

Overview

Looking to make an Impact? Acadia healthcare is searching for an amazing CEO level Executive Assistant. This position will work directly with the CEO of Acadia Healthcare! 

Your Impact 

Improving the lives we touch is our number one goal at Acadia. As the Executive Assistant you will be in charge of administrative and secretarial support to one or more of our amazing Executive Team leaders. Your executive support will directly contribute to the success of our company. Needless to say, this position requires an expert level of attention to detail and the ability to exceed expectations. If this sounds like you, you're in the right place! 

How We Help

Acadia Healthcare operates a network of 583 behavioral healthcare facilities with approximately 18,100 beds in 40 states, the United Kingdom and Puerto Rico. We provide behavioral health and addiction services to patients in a variety of settings, including inpatient psychiatric hospitals, specialty treatment facilities, residential treatment centers and outpatient clinics.

Responsibilities
  • Schedules and organizes activities such as meetings, travel, conferences and department activities for all members of the department.
  • Maintaining schedules and calendars for the Operations department as assigned.
  • Performs desktop publishing; creates and develops visual presentations.
  • Sorts and distributes mail. Opens mail for the team. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
  • Answers phones, takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones.
  • Acts as a liaison with other departments and outside agencies, including high-level staff such as hospital management, Human Resources and other Operation team members.
  • Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
  • Monitor, analyze and process expense reports sending to accounts payable. Process check requests for payment.  Track capital expense request for facility expenditures.
  • Prepare monthly operating report binders and HMS training manuals on an as needed basis.
  • Collect and process timesheets, vacation and sick leave requests for facility CEO’s and CFO’s.
  • Track and update the facility listing.
  • Track the daily census and FTE reporting from facility.
  • Document and distribute departmental meeting minutes

Going the Extra Mile

  • Acts as project manager for special projects which may include: planning and coordinating multiple presentations, disseminating information, coordinating mailings.

Job Requirements

  •  Minimum 5 years of job-related experience; preferably as part of an Executive team.
  • Advanced computer skills including Microsoft Office; especially Word, Excel, and PowerPoint. Accurate typing of 80+ words per minute.
  • Knowledge of office administration procedures with the ability to operate most standard office equipment.
  • Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality.
  • Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external.
  • Exercises sound judgment in responding to inquiries; understands when to route inquiries to next level.
  • Self-motivated with strong organizational skills and superior attention to detail.
  • English sufficient to provide and receive instructions/directions.

What We Truly Value 

  • Passion for helping others
  • Pride in the quality of your work
  • Inclusive Leadership style
  • Honesty and integrity