Administrative Supervisor I in Salem, OR at Acadia Healthcare

Date Posted: 7/12/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Salem, OR
  • Experience:
    At least 2 year(s)
  • Date Posted:
    7/12/2018

Job Description

Overview

We are currently seeking a full-time Administrative Supervisor I (Office Manager/Program Specialist) for our Salem facility. Hours are Mon to Fri 7 am to 3:30 pm.

Williamette Valley Treatment Center is a member of Acadia Healthcare's Comprehensive Treatment Centers, is a part of the leader in medication assisted treatment for individuals struggling with an opioid addiction. With full-circle care that includes a blend of therapies and the use of safe and effective medications, we are prepared to treat the entire problem, not just a piece of it.

Position Characteristics

The Office Manager/Program Specialist will directly supervise and coordinate the activities of office and/or administrative support workers. Manage and coordinate administrative programs and office activities under the direction of the Clinic Director.

Responsibilities
  • Administrative supervision, leadership, guidance, and feedback to administrative staff in order to facilitate smooth operations of the clinic while maintaining appropriate coverage, scheduling and training;
  • Establishes, maintains, and retrieves general files for clinic leadership;
  • Manages and coordinates administrative programs and office activities;
  • Develops procedures and policies for office activities and training;
  • May work with Clinic Director to plan community outreach events;
  • May attend staff meeting, take notes and prepare minutes, as required by clinic leadership;
  • Prepares and distributes correspondence, interoffice memorandums, contracts, forms, and reports;
  • May submit purchase orders as required;
  • May assist in monitoring clinical staff credentialing process, including collection of documentation, verification of credentials, and licenses, as directed;
  • May share responsibility for completing insurance information on vehicle accidents and abuse allegations and injuries of patients; and,
  • Perform other duties as assigned.

Job Requirements

  • High school diploma or equivalent; prefer Bachelor's degree
  • 2+ years secretarial or administrative experience
  • Knowledge of administrative processes and systems such as word processing and spreadsheet software, file maintenance and patient records
  • Able to communicate effectively, both verbally and in writing
  • Healthcare experience preferred
  • Detail oriented, excellent organizational skills, and discretion with confidential information
  • One year of supervisory experience

Company Benefits 

We offer a competitive benefits package to all full-time employees including Medical, Dental, Vision, 401k, Company paid group term life insurance.

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