Administrative Assistant in Nashville, TN at Acadia Healthcare

Date Posted: 7/20/2020

Job Snapshot

Job Description

Overview

Administrative Assitant

As Nashville continues to struggle with an overwhelming need for mental health care, state officials have approved plans for a new behavioral health facility in the city’s Metro Center area.

The 76-bed hospital, a joint venture from Saint Thomas Health and Acadia Healthcare, is expected to open in 2020. The facility will include 40 adult psychiatric beds, providing inpatient care and substance abuse services, and 36 geriatric psychiatric beds, the release said.

Position Summary:

The Administrative Assistant will provide administrative and secretarial support to the CEO. In addition to typing, filing and scheduling, perform duties such coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answer non-routine correspondence and assembles highly confidential and sensitive information. Deal with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. 

Responsibilities
  • Schedules and organizes activities such as meetings, travel, conferences and department activities for all members of the department. 
  • Maintaining schedules and calendars for multiple department heads.
  • Performs desktop publishing; creates and develops visual presentations.
  • Establishes, develops, maintains and updates filing system. 
  • Organizes and prioritizes large volumes of information and calls.
  • Answers phones, takes messages or fields/answers all routine and non-routine questions.
  • Acts as a liaison with other departments and outside agencies.  Handles confidential and non-routine information and explains policies when necessary.
  • Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
  • Document and distribute departmental meeting min

Job Requirements

  • High school diploma or equivalent; prefer some college or technical school coursework.
  • Minimum 2 years of Administrative Assistant experience required.
  • Credentialing and Physician Scheduling experience required.
  • Advanced computer skills including Microsoft Office; especially Word, Excel, and PowerPoint. Accurate typing of 80+ words per minute.
  • Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external.