Administrative Assistant in Murfreesboro, TN at Acadia Healthcare

Date Posted: 6/11/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Experience:
    At least 3 year(s)
  • Date Posted:
    6/11/2019

Job Description

Overview

Administrative Assistant

The Administrative Assistant provides administrative and secretarial support to the VP of Facilities and Construction. In addition to typing, filing and scheduling, performs duties such as, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. 

Responsibilities
  • Schedules and organizes activities such as meetings, travel, conferences and department activities for all members of the department. 
  • Maintaining schedules and calendars.
  • Performs desktop publishing; creates and develops visual presentations.
  • Establishes, develops, maintains and updates filing system.  Retrieves information from files when needed.
  • Organizes and prioritizes large volumes of information and calls.
  • Sorts and distributes mail. Opens mail for the team.  Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
  • Answers phones, takes messages or fields/answers all routine and non-routine questions. 
  • Acts as a liaison with other departments and outside agencies, including high-level staff such as hospital management, Human Resources and other team members.
  • Works independently and within a team on special nonrecurring and ongoing projects.
  • Acts as project manager for special projects which may include: planning and coordinating multiple presentations, disseminating information, coordinating mailings.
  • Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. 
  • Monitor, analyze and process expense reports sending to accounts payable.  Process check requests for payment.  Track capital expense request for facility expenditures.

Job Requirements

  • High school diploma or equivalent; prefer some college or technical school coursework.
  • 3-5 years of job-related experience.
  • Advanced computer skills including Microsoft Office; especially Word, Excel, and PowerPoint. Accurate typing of 80+ words per minute.