Administrative Assistant in El Paso, TX at Acadia Healthcare

Date Posted: 7/13/2018

Job Snapshot

Job Description

Overview

 Administrative Assistant

Start-up Hospital

 

Acadia Healthcare is opening a new 80 bed behavioral health hospital in El Paso, Texas. Our hospital will provide the following services lines to include: Geriatric, adult, child/adolescent psych and dual diagnosis.

Position Summary:

Provides administrative and secretarial support to the CEO. In addition to typing, filing and scheduling, performs duties such coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. 

Responsibilities
  • Serve as medical staff coordinator.
  • Credentialing.
  • Schedules and organizes activities such as meetings, travel, conferences and department activities for all members of the department. 
  • Maintaining schedules and calendars for multiple department heads.
  • Performs desktop publishing; creates and develops visual presentations.
  • Establishes, develops, maintains and updates filing system. 
  • Organizes and prioritizes large volumes of information and calls.
  • Answers phones, takes messages or fields/answers all routine and non-routine questions.
  • Acts as a liaison with other departments and outside agencies.  Handles confidential and non-routine information and explains policies when necessary.
  • Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
  • Document and distribute departmental meeting minutes.

Job Requirements

  • High school diploma or equivalent; prefer some college or technical school coursework.
  • Star-up experience highly preferred.
  • Minimum 2 years of Administrative Assistant experience required.
  • Advanced computer skills including Microsoft Office; especially Word, Excel, and PowerPoint. Accurate typing of 80+ words per minute.
  • Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external.