Payroll Specialist in Franklin, TN at Acadia Healthcare

Date Posted: 11/5/2021

Job Snapshot

Job Description

Overview

PURPOSE STATEMENT:

The Payroll Specialist is responsible for processing bi-weekly payroll for facility employees as assigned.  Operates on a payroll shared services team providing multi-state payroll processing for a fast-paced department. Supports facilities as assigned and assists in bringing new facilities on board with shared services processes.

ESSENTIAL FUNCTIONS:

  1. Analyzes, prepares and inputs payroll data for facility payroll as assigned. Utilizes automated system to produce accurate and timely payroll.
  2. Produces supplemental payrolls and manual checks as needed.
  3. Works with Human Resources on payroll/HR related issues.
  4. Assists in training new facilities in payroll process.
  5. Addresses employee pay and tax withholding questions.
  6. Collects and reviews all payroll information regarding acquisitions; ensures that all applicable state and federal laws are in place and make recommendations for changes as needed. Assist the HRIS support team with mapping and setup of facility in the HRIS system.
  7. Prepares weekly, monthly, quarterly and year-end reports and reconciliations (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, W-2, 941, etc.).
  8. Supports facilities regarding balancing to the General Ledger or running reports in UltiPro.
  9. Responds to government surveys regarding employee census information that includes payroll information.
  10. Promptly escalates the appropriate issues to the director.
  11. Provides prompt, courteous and accurate customer support in resolution of payroll transactions,
  12. Provides recommendations for changes to applicable processes or tools as recognized from functioning in the role on a daily basis.
  13. Maintains knowledge of applicable state and federal laws and regulations effecting payroll functions.
  14. Assists in processing Garnishment orders.

OTHER FUNCTIONS:

  • Performs other duties as assigned.

STANDARD EXPECTATIONS:

  • Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality.
  • Communicate clearly and effectively to person(s) receiving services and their family members, guests and other members of the health care team.
  • Develops constructive and cooperative working relationships with others and maintains them over time.
  • Encourages and builds mutual trust, respect and cooperation among team members.
  • Maintains regular and predictable attendance.

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

  • High school education required; Associates degree preferred.
  • Payroll experience or a minimum of 1-3 years of job-related experience; preferably in a payroll department with multi-site locations.
  • In-depth knowledge of payroll practices.
  • Payroll systems experience; UltiPro a plus.
  • Advanced knowledge of current applicable state and federal wage and hour laws.
  • Advanced computer skills including Microsoft Office; especially Word and Excel.
  • Knowledge of office administration procedures with the ability to operate most standard office equipment.
  • Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality.
  • Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external.
  • Exercises sound judgment in responding to inquiries; understands when to route inquiries to next level.
  • Self-motivated with strong organizational skills and superior attention to detail.
  • Must be able to manage multiple tasks/projects simultaneously within inflexible time frames. Ability to adapt to frequent priority changes.
  • Capable of working within established policies, procedures and practices prescribed by the organization.
  • English sufficient to provide and receive instructions/directions.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

  • PREFERRED: Certified Payroll Specialist Certified

 

SUPERVISORY REQUIREMENTS:

This position is an Individual Contributor

 

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances
(e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

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